MediaLab meets your compliance and security requirements, saves time and energy, and manages your entire document lifecycle - all with paperless documentation.
More than 1,500 labs of all sizes trust MediaLab with their software needs.
Manage your documents with ease
Nothing falls through the cracks: helping health systems, hospitals, and other healthcare facilities maintain compliance with accreditation and regulatory requirements with our user-friendly document management solution.
View, export, and print up-to-the-minute reports. Display approval data, employee sign-offs, master document indexes, document printing statistics, and more.
Continually updated dashboards provide helpful document status statistics, workflow efficiency estimates, and other key monitors.
Individual to-do-lists for each administrator and employee organize pending tasks for easy viewing. Automated email notification reminders help users stay up-to-date.
Employees access applicable documents effortlessly, reducing wasted time searching for policies & procedures. Attestations of understanding are collected and stored with rapid retrieval during audits.
Streamline your document authoring, editing, and approval processes for designated admins to perform periodic reviews on schedule, collect employee sign-offs, and more.
Document Control is hosted by MediaLab on our secure servers. There’s no software to install on your local network and no local IT support needed. Full system backups download each week and on-demand.
5 / 5 Capterra Review
"Very Happy!! Pro: The ability to really control our document library - both the documents and the users. Very user-friendly."
Follow your documents from writing, through a custom approval process, to revisions, to retirement. Document Control lets you know the status of every policy and procedure.
Documents and associated history and signatures are stored together in one convenient location. Automatic notifications mean less time chasing down employee signatures.
Upload your existing documents and get started quickly with cloud access on any internet-connected device. Make it easy & inexpensive for users to access their documents.
"Easy of use, robust, inexpensive, customer support is top notch. So many features have been added over the years at the request of the customer to make functionality even better!"
Department Administrators, Compliance Team Members and other designated admins can create new documents, build collaboration workflows, perform reviews, revise documents with automated versioning, and collect approvals. When it's time for document retirement, Document Control performs auto-archiving with historical data and audit-logs.
Share Your Policies and Procedures
Provide your employees with the most current and approved versions of policies and procedures relevant to their job description in an easy-to-use online system. Collect employee attestations of understanding/sign-offs, build employee quizzes for SOP/policy changes, allow controlled or uncontrolled document printing, and more.
Electronic Signatures, Reports, and Notifications
Document history and electronic approval and sign-off signatures are stored together in one convenient location. Automatic notifications for all users mean less time chasing down employee signatures and administrative approvals. Robust reporting capabilities allow for filtered reports, customized to display results for each auditing event.
Reference Regulations & Accreditation Standards
Use our document description fields to reference applicable regulations and standards addressed within your policy or procedure. Use Document Control with our InspectionProof module to upload and respond to accreditation inspection checklist items with live links to your approved and current documents.
Cloud-Based Means Cost Savings
MediaLab's Document Control DOES NOT require the purchase of new hardware. Users can access Document Control using any internet-connected device, including laptops, PCs, tablets, etc. Eliminate the need for IT time and money spent on installation and maintenance of local server-based systems, such as Sharepoint.
Safe, Secure, and Reliable
Your important documents are stored on redundant servers in separate locations with SSL encryption, file encryption meeting NIST standards, and full database encryption for peace-of-mind. MediaLab holds a 99.99% uptime, which means that your documents are accessible 24/7/365. In the case of an internet outage, backup files are created weekly, monthly, and on-demand to prevent any lapse in document availability.
